C-11-340 Orders Management: PHYSICIAN CORRECTION - ORDER/OASIS Coordination Note

👤 ROLE

Medical Records Specialist

🎯 PURPOSE

Clarifies the purpose and content of the PHYSICIAN CORRECTION: ORDER/OASIS Coordination Note completed by Medical Record Specialist when a physician change is identified on a received/signed order.

🔄 PROCESS

Refer to O-11-310 Orders Management: 485/POC Provider Follow-Up and Escalation for process to review and verify when a physician correction is identified.

When the Medical Records Specialist identifies that a correction is required, they will will create a PHYSICIAN CORRECTION: ORDER/OASIS Coordination Note in the client’s medical record.
- In the client's chart select Coordination Notes.
- Select Add.
- Select the PHYSICIAN CORRECTION: ORDER/OASIS coordination note type from the dropdown.
In the Note Details, add the Order Type, Order Number and Original 485/VO Signing Provider.

Example
Then, following the Change Requested prompt in the coordination note, the Medical Records Specialist will enter documentation specific to the situation using one of the templates below.

Example

TEMPLATES

If the incorrect provider was listed and the correct provider is signing, use this template:

Incorrect provider listed on original 485/POC. Verbal confirmation received from ______ (name of clinic/provider representative) that signing provider is correct certifying/primary care provider. Please update primary care provider in HCHB and provider on signed order to _______ (list correct provider). OASIS correction required. Verified by _______ (name/title of MRS).

If the signing provider is covering in the addressed provider's absence, use this template:

Verbal confirmation received from ____ (name of clinic/provider representative) that the signing provider has been authorized to care for the certifying provider’s clients in his/her absence. Please update provider on signed order to _______ (list correct provider). OASIS correction required. Verified by _______ (name/title of CCS).

After completing all the fields in the coordination note, click Save & Close.

Refer to O-11-350 Orders Management- Update Provider on Signed 485/POC and O-11-380 Orders Management- Update Provider on Signed Physician Order for additional steps as appropriate.

📅 Effective: 05.01.2024 | 🛠️ Revised: 07.15.2026 | ✅ Approved: JFJ